OneDrive mistaken for backupĭue to OneDrive’s ability to synchronise data and make secondary copies in the cloud, some organisations believe it can serve as a backup for their user endpoints. In addition to characters not allowed by NTFS, OneDrive has additional characters that it finds objectionable when found in file and folder names. OneDrive also has some limitations on the data that it can synchronise and store. Since Microsoft performs the encryption, they also hold the ability to decrypt data if required. While OneDrive is secure due to the strong encryption Microsoft applies on your data, there are still questions about how much privacy you can expect. OneDrive users can choose to have most of their data resident only in the OneDrive cloud, and have only specific files which they prefer to ‘pin’, be downloaded to their endpoints. If you wish to ensure that your employees are not synchronising work files to a home computer or other unauthorised device, there are methods to place such restrictions, keeping your organisation’s files secure. With OneDrive you place limits on which devices are allowed to synchronise files. Sharing with OneDrive is a more secure and efficient form of sharing compared to email, and there is no restriction on the size. Simply right-click on a file and specify an email address to share with. With OneDive, sharing a file has never been easier. With world-class data centres and state of the art security, your data will be secure. Microsoft uses strong encryption to protect your data both during transit and at rest. This also offers flexibility to switch between devices. Pros and cons of OneDriveĪs long as you have an internet connection OneDrive provides users with immediate access to their files. You can simply log into OneDrive and access your files as and when you need them. Secondly, OneDrive is accessible from anywhere providing you have an internet connection. This is ideal for documents, photos and videos that aren’t used very frequently. OneDrive comes with many advantages one is space saving – you can upload documents to the cloud to free up space on your computer, phone or tablet. This gives you the ability to access them from anywhere, providing you have an internet connection. Just like other cloud storage services, such as Apple’s iCloud, Google Drive, Dropbox, and SugarSync, it allows you to store files, photos and videos online. OneDrive is an online storage platform by Microsoft that offers free space to anyone with a Microsoft account. If you’re considering using OneDrive for your organisation, keep reading for our complete beginners guide, including pros and cons, and how to set it up. Microsoft OneDrive is one of the biggest cloud storage providers out there, helping organisations and individuals to store, protect, and share their files, while integrating with other Microsoft tools.
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